How do I save an image (or other file) as a PDF for my Media Library?

The software generates bids as PDFs. If you want Media Files to appear inside the bid, those files also need to be saved as PDFs. Files in other formats—like JPG, PNG, or DOCX—can still be added, but they will appear as clickable links instead of being embedded directly in the bid.

The good news is that converting a file to PDF is quick and built into almost every device.

Below are the easiest, most universal ways to do it.

Option 1: Use “Print” to Save as a PDF (Works on most computers)

This sounds strange, but you’re not actually printing anything.

1. Open the image or file you want to convert.
2. Click Print (or press Ctrl + P on Windows, Command + P on Mac).
3. In the printer options, choose Save as PDF or Microsoft Print to PDF.
4. Click Save.
5. Choose where to save the file and name it.
6. Click Save again.

Your file is now a PDF.

Option 2: On a Phone or Tablet (iPhone, iPad, Android)

1. Open the image or file.
2. Tap Share.
3. Look for Print or Save as PDF.
4. Pinch outward on the preview if needed (this creates the PDF).
5. Tap Save or Share, then choose where to store it.

The file will now be saved as a PDF.

Option 3: Use a Free Online Converter (Any Device)

If you can’t find a PDF option on your device, a free online converter works well.

1. Open a web browser.
2. Search for JPG to PDF converter. (or whatever your current file type is) 
3. Upload your file.
4. Download the PDF once it’s created.

Tip: Use well-known sites and avoid uploading sensitive documents.

Common Questions

Do I need special software?
No. Most devices already have a built-in way to save files as PDFs.

Can I turn more than one image into a single PDF?
Yes. Many devices and online tools let you select multiple images before saving.

Will this change the quality of my file?
In most cases, no. PDFs usually keep the image clear and readable.